Freelance invoice template
A clean invoice for freelancers who bill by the hour, by the project or both. The sample items below show how to itemize work so clients can see exactly what they are paying for.
Everything is saved locally
Balance Due$0.00
- Amount
$0.00
$0.00
$0.00
$0.00
What to include on a freelance invoice
- Your name or business name, address and email, plus a tax ID if you are registered.
- Client name and billing address, and a contact or PO number if they gave you one.
- A unique invoice number and the invoice date.
- What you did: hours × rate, or a fixed project fee, with a short description for each line.
- The total due, the due date and exactly how to pay you (bank details or payment link).
Tips to get paid faster
- 1Invoice as soon as the work (or milestone) is delivered, while it is fresh in your client’s mind.
- 2Agree payment terms before you start and repeat them on every invoice.
- 3For long projects, ask for a deposit up front and invoice by milestone rather than at the end.
- 4Describe outcomes, not just hours: “Homepage design – 2 concepts” is easier to approve than “Design, 6h”.
- 5Follow up politely the day after the due date. Most late payments are simply forgotten.
Frequently asked questions
Should freelancers charge hourly or per project on an invoice?
Either works. Hourly lines (hours × rate) suit open-ended work; a fixed fee suits well-defined projects. You can mix both on one invoice, for example a fixed design fee plus hourly revisions.
Do I need to add tax to a freelance invoice?
Only if you are registered for sales tax, VAT or GST where you work. If you are, add it with the Tax option and include your tax registration number in the “From” section.
What payment terms should a freelancer use?
Net 14 and Net 30 are the most common. Shorter terms get you paid faster; many freelancers use Net 7 or Due on receipt for small jobs.